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How many hourscould you get back?

Pick your industry and adjust your volumes: the calculator estimates the hours that automating your repetitive tasks could give back, per week, per year and in euros.

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16 industries preset · Conservative, editable assumptions · Shareable result link

Calculator

Your estimate, in three settings.

Your industry

Pick the closest industry: its typical tasks and example volumes are pre-filled.

Your tasks

Untick what doesn’t apply and replace the volumes with your own. Example volumes: 40 rooms + 80-cover restaurant, 15 staff

  • 4 h / week

    Instant replies by email, web form or messaging to availability, group and private dining questions, based on real availability; complex requests are passed on with a draft quote.

  • 2.4 h / week

    Personal pre-arrival messages (arrival time, special requests, allergies, extras), booking reminders and automatic release of unconfirmed tables according to your rules.

  • 1.5 h / week

    Personalised draft replies to Google, TripAdvisor, Booking.com and OpenTable reviews, plus a monthly summary of recurring comments; published after review.

  • 1.8 h / week

    Invoices read and matched to delivery notes, price or quantity discrepancies flagged, then exported to your accounting software.

  • 1 h / week

    Suggested orders based on stock, sales and upcoming bookings, sent to suppliers once the chef or manager signs off.

  • 1 h / week

    Rota adjusted to forecast occupancy and covers, shared with the team, cover found when someone calls in sick, and hours tracked.

  • 1.2 h / week

    Temperature checks (connected probes or guided entry), batch traceability, alerts when readings drift, and a log ready for inspection.

  • 1.9 h / week

    Yesterday’s figures pulled together automatically (occupancy, ADR, RevPAR, covers, revenue, reviews) from the PMS and POS, emailed to management every morning.

Average fully loaded cost of one hour of work for the team involved (€35/h by default).

Your estimate

Hotels & restaurants

Hours back per week

14.7 h / week

Hours back per year
690 h / year
Equivalent staff cost per year
€24,154 / year
tasks included
8 / 8

Split by type of automation

  • Customer messages & requests 7.9 h
  • Documents & admin 1.8 h
  • Scheduling & operations 3.2 h
  • Custom business tools 1.9 h

Indicative estimate, based on the assumptions above. No guaranteed results.

View the industry page

Transparency

A simple formula, visible assumptions.

No black box: the result comes from three numbers per task, which you can see and change. We use the same formula across the whole site.

Hours per week
Σ ( volume × minutes × automatable share ) ÷ 60
Hours per year
hours per week × 47 working weeks
Value in euros
hours per year × hourly cost

  • Weekly volume

    How often the task comes up each week: messages, files, invoices, jobs… Defaults reflect the example business for each industry.

  • Manual time per unit

    The average time someone spends on it today, including looking things up and re-keying data. We deliberately use modest durations.

  • Automatable share

    The portion of the work actually taken over. It never reaches 100%: sensitive cases, approvals and exceptions stay with your team.

  • Working weeks

    We count 47 weeks a year to allow for holidays, bank holidays and quieter periods.

  • Hourly cost

    The fully loaded cost of one hour of work, €35/h by default. It only translates hours into a financial order of magnitude.

Method

From estimate to measurement.

The calculator gives you an order of magnitude. The assessment tests it against your reality; production measures it.

  1. 01

    Estimate

    You get a first estimate here, based on your industry’s typical tasks and your own volumes.

    2 minutes

  2. 02

    Check

    During the free assessment, we go through your actual tasks, tools and constraints, then correct the assumptions.

    30 minutes

  3. 03

    Prioritise

    We rank automations by hours back and effort, so you start with what pays off fastest.

    Roadmap

  4. 04

    Measure

    Once live, every automation is tracked: volumes handled, approvals, hours actually saved.

    Ongoing

What the estimate leaves out

  • Set-up time and the learning curve of the first few weeks.
  • Indirect gains: fewer errors, faster replies, happier customers.
  • Tasks specific to your organisation, which we identify during the assessment.

Estimation methodology

FAQ

About the calculator

How to read the result, and what it doesn’t tell you.

Is the calculator’s result a promise?
No. It is an indicative estimate based on assumptions you can see and change. The free assessment exists precisely to test it against your actual tasks, volumes and tools.
Where do the default volumes and times come from?
They describe an example business for each industry (stated below the calculator and on the industry page), with deliberately conservative manual times and automatable shares. Replace them with your own figures for a personalised estimate.
Why does the automatable share never reach 100%?
Because we keep people in the loop: sensitive cases, exceptions and important approvals stay with your team. Automation takes over the repetitive work, not the decisions.
What does the euro amount represent?
Hours back per year multiplied by the hourly cost you enter (€35/h by default). It is an order of magnitude for the value of the time freed up, not a guaranteed cash saving.
Is my data stored?
No. The calculation runs in your browser and nothing is saved on our servers. The share link simply carries your assumptions in its address. If you request an assessment, your estimate is added to your message, which you can review before sending.
My industry isn’t listed. What should I do?
Choose the industry whose tasks are closest to yours and adjust the volumes, or describe your business directly through the assessment form: we will build the estimate with you.

Free assessment · 30 minutes

Let’s turn the estimate into a roadmap.

We take your estimate, check every assumption with you and pinpoint the automations that will give you the most hours back, soonest.

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